Undergraduate Research, Scholarship & Creativity | Funding | Travel Fund

Travel Fund

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The URSCO Travel Fund is designed to provide undergraduate students with supplemental travel support to present results of their research, scholarship and/or creative activity at professional conferences in their field. The goal of the URSCO Travel Fund is to encourage the dissemination of faculty-mentored scholarly inquiry. Student scholars from all disciplines are invited to request support for travel to conferences, exhibits, or performance venues. The URSCO Travel Fund reimburses undergraduate students for expenses related to travel (registration fee, hotel, flight, meals, taxi’s, etc.)

The URSCO Travel Fund

  • The award is a reimbursement and is based upon documented expenses. Students must submit original receipts upon their return from travel. If receipts total less than the award amount, reimbursement will follow suit.
  • If a department at UNCG is funding some of the student’s travel, then the student’s department administrator will be responsible for completing Pre-Approval in Chrome River. The URSCO will provide the department administrator with the fund number for allocation.
  • Support is limited to students who are enrolled as an undergraduate at UNCG during the time of travel.
  • URSCO does not pre-purchase travel expenses on a PCard for students.
  • URSCO is not responsible for creating travel expense estimates, requesting and/or negotiating funding from other sources or departments.
  • If a student’s travel plans are cancelled, he/she must notify the URSCO staff immediately (ursco@uncg.edu).

Submit your Travel Award Request Form here.

The Funding Process

  1. A completed URSCO Travel Fund application must be submitted at least four weeks prior to the start of the conference. The application form must be filled in completely and must include all supporting documents, including a copy of the registration confirmation receipt, conference/venue notice, acceptance letter/email, and abstract or presentation description.
  2. If a presentation has more than one presenter, each presenter must submit a separate application for travel funds.
  3. Students who have been awarded will be notified via email. This email will contain instructions about completing the Pre-Approval in Chrome River.
  4. Pre-approval in Chrome River must be completed before travel occurs! One of the following must take place:
    • If a department at UNCG is funding some of the student’s travel, then the student’s department administrator will be responsible for completing Pre-Approval in Chrome River. The URSCO will provide the department administrator with the fund number for allocation.
    • If the URSCO award will be your only source of funding/reimbursement, you must make URSCO Assistant Director Traci Miller (URSCO@uncg.edu) your delegate in Chrome River so that she can submit the travel Pre-Approval in Chrome River.
  5. After the travel has concluded, ORIGINAL invoices and receipts must be submitted within two weeks of travel.

All students supported by the URSCO Travel Fund are expected to participate in the Thomas Undergraduate Research and Creativity Expo, provided that they are still undergraduates and have not graduated yet by the time of the Expo.

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